Communication is a vital skill in any project management process. You need to convey the right message at the right time so that stakeholders can fulfill their respective roles with minimal errors while optimizing safety. Additionally, complex projects may involvediverse teams stationed across multiple venues and time zones, making it a feat to keep each member on the same page.
As a project manager, you can promote seamless and consistent collaboration by overseeing a few critical practicesamong your team. By doing so, you can keep your team engaged and more willing to go the extra mile in delivering top results.
Active listening is an essential practice in many organizations. Practitioners of active listening genuinely value a speaker’s opinions and perspectives rather than simply focusing on their response. A project team that communicates with active listening in mind
provides each member with the respect and opportunity to make quality contributions.
You can gain valuable insights from stakeholders via active listening, keeping projects moving according to plan. Additionally, you can improve decision-making by considering different accounts by avoiding blind spots and potential bottlenecks.
Many unpredictable challenges may occur at a work site. Therefore, you should always ensure that team members have the tools to maintain real-time communication. Ideally, these contact platforms should have built-in capabilities to run in areas with poor connections
to maintain undisrupted communication.
The Gigover platform provides a sleek dashboard to communicate with team members through an integrated messaging feature.
Every project stakeholder fulfills a specific set of prioritized goals and objectives. For example, skilled laborers ensure timely physical work on-site while project managers for construction companies liaise with clients to meet expected milestones.
Effective project management requires a reliable method of sharing goals across the team to facilitate teamwork and prevent miscommunications. Gigover’s advanced project management platform
provides a suite of intuitive tools to assign and manage tasks among teams and employees, leaving nothing to guesswork.
By ditching the spreadsheet and opting for the Gigover solution, you can significantly improve team collaboration, reduce errors, and refine
the project plan.
Positive reinforcement among team members will keep stakeholders optimistic and driven to perform. For example, you might reward team members with a meal at the end of a busy workday or share words of encouragement when challenges arise with each milestone.
Aside from celebrating the major triumphs (i.e., project completion), periodic rewards for smaller accomplishments (i.e., reaching a milestone on time) will keep members satisfied and focused. Consider
them pit stops to recharge and refuel for the road ahead.
A positive culture among team members promotes motivation and inspiration that strengthens teamwork and project progression.
Vague or ambiguous instructions/directions often result in conflict and counterproductive results among stakeholders. As a project manager, you need to encourage members to speak up and clarify when in doubt, leaving no room for assumptions.
When possible, make information-sharing a highly accessible process, where members can seek the documents and files they need to fulfill their tasks. Additionally, contractors, sub-contractors, and project managers with the relevant details and resources on hand have a better chance at providing their clients with peace of mind.
A sense of initiative among team members will drive a project forward, as individuals contribute unique perspectives and methods of performing efficiently. As a project leader, you should respect multiple work styles as long as they advance a project based on expected timelines.
Giving members the freedom to explore specific work techniques helps fuel their confidence, developing a can-do attitude that seizes growth and development opportunities. Ultimately, team members who prioritize the art of taking the initiative can adapt and respond faster to industry and market changes, optimizing project outcomes.
You should always consider innovative ways to expand your team’s communication methods to keep members engaged at every project phase. While traditional methods such as emails may work for official matters, a video conference or VR (virtual reality) meetup can create
immersive and thought-stimulating sessions that boost remote communications.
Additionally, a collaborative tool like Gigover’s time tracking reports seamlessly monitors employee work hours, which works perfectly even if members do not own a smartphone.
A synchronized team collectively irons out project details to decide the best way forward and implement necessary measures required during an impasse. With a specialized platform like Gigover, you can empower your most precious stakeholders with the winning technology to succeed in the fast-paced modern world.
Gigover makes project management easy by optimizing productivity with a user-friendly system that keeps teams on time, on budget, and on target. Sign up with a Google account today to start your Gigover experience!