Construction employees are often required to work long hours, and keeping track of their time accurately is crucial for ensuring that projects stay on schedule and within budget. Unfortunately, manually tracking employee time via paper timesheets or Excel spreadsheets is often inaccurate and can lead to construction companies overpaying or underpaying their employees. Additionally, sifting through paper timesheets and trying to decipher illegible handwriting is a time-consuming and frustrating process for construction managers. There is a better way to track employee time, and that's by using an automated time tracking solution like GigOver.
Our platform offers a variety of features that make it easy for construction employees to clock in and out, and for managers to track employee hours and generate accurate payroll reports.
In this article, we'll share nine ways that construction companies can use GigOver's time tracking features to improve accuracy and efficiency.
When it comes to time tracking, one of the most important things you can do is ensure that your employees and contractors are adequately onboard from the start. Explain to them why accurate time tracking is essential and how it will benefit the company as a whole.
Ensure they understand how GigOver works and show them how to clock in and out using the app. It's also a good idea to set up some ground rules, such as prohibiting employees from clocking in before they arrive on-site or clocking out after they leave for the day.
Proper time tracking procedures will vary depending on your construction company's specific needs, but there are a few best practices that all companies should follow. They include:
Tracking employee hours worked on specific projects and tasks: This will help you see which employees are working on what and how much time they're spending on each task. It will also give you a better understanding of which projects are running over budget and which ones are on schedule.
Having a process for dealing with time-off requests and vacation days: Employees should submit their requests in advance, and managers should approve or deny them on time. This will also help ensure that there are no surprises regarding employee hours and payroll.
GigOver offers a variety of advanced time tracking features that can be used to improve accuracy and efficiency. Our platform offers the ability to track employee hours worked on specific projects and tasks. It will give you a better understanding of which projects are running over budget and which ones are on schedule.
Even with the best time tracking system in place, there will always be some inaccuracies. That's why it's important to review employee hours daily or weekly. This will help you catch any errors and ensure that employees are paid correctly.
GigOver makes it easy to review employee hours with our online platform. Simply log in and view the hours worked by each employee. You can also generate reports that show which employees are working on what and how much time they're spending on each task.
Once you have a time tracking system in place, it's essential to implement a policy that everyone must follow. This policy should include the proper procedures for clocking in and out, submitting time-off requests, as well as dealing with vacation days.
Enforcing this policy will help ensure that your time tracking system is used correctly and that employees are paid correctly. It will also help you avoid any legal issues that could arise from inaccurate time tracking.
Before you go live with your time tracking system, it's a good idea to implement a test run. This will help you catch any errors and ensure that everything is working correctly.
To do this, simply have a few employees clock in and out using the system. Then, review their hours to make sure they're being tracked accurately. It is a great way to get feedback from employees and make sure that they're comfortable with the system before it goes live.
Once you've implemented a time tracking system, it's essential to get feedback from employees and contractors. Employee feedback will help you understand what's working well and what needs improvement. One way to get feedback is to ask employees and contractors how they find the system. You can also send out surveys or hold focus groups.
Throughout the process of implementing a time tracking system, it's essential to keep an open line of communication with employees and contractors. It will help ensure that everyone is on the same page and that there are no surprises. Be sure to let employees and contractors know what's going on every step of the way. For example, let them know when the system will be implemented, how it will work, and what they can expect.
Once you've got your time tracking system up and running, it's good to set up automated rules and alerts. This will help you stay on top of things and ensure that employees are paid correctly.
For example, you can set up an alert that goes off when an employee clocks in late or clocks out early. This way, you can address the issue right away. You can also set up rules that automatically deduct time for breaks or lunch. This will help ensure that employees are only being paid for the time they're actually working.
Construction managers and project managers know the value of accurate time tracking. But, they may not know how to implement it in a way that works for their employees. Fortunately, time tracking doesn't have to be a headache for construction managers. By following the tips above and using GigOver's time tracking features, you can ensure that your employees are accurately tracked, and that payroll is always processed quickly and smoothly.
Sign up for a free trial of GigOver today.