Cloud computing is revolutionizing how businesses operate, and the construction industry is no exception. With cloud computing, you can store, view, edit and share files and documents with anyone. If you are a construction project manager who spends a lot of time managing paperwork, you may consider shifting your project's paperwork to the Cloud. Why? With a cloud system, you can perform a number of tasks that save time, money, and effort.
Honestly, paperwork is a big pain point for construction projects. Clients want to see documents, but they also want them quickly. Using a paper-based system creates endless delays that slow down your project and put added pressure on your team. Plus, paper files can get lost, misplaced, or damaged—leaving both you and your clients in the dark about critical documentation. But shifting to cloud-based solutions can help you solve these issues and improve collaboration between all involved parties. Here are the benefits of moving your construction project paperwork to the Cloud:
Since the onset of the Covid-19 pandemic, we have seen a rapid rise in hybrid and remote working models. This was mainly attributed to the need to contain the spread of the novel coronavirus. For this reason, we saw several restrictions put in place affecting several industries, including construction. So, one of the first reasons why you want to shift your project paperwork to the Cloud is to enable remote working.
Remember, hybrid and remote work models have now become an industry standard and even an expectation by the employees. The workforce today expects flexible working programs more than ever. So moving to the Cloud will also help you attract and retain some of the best talents.
Cloud-based construction project management software offers many benefits to your business. One of the key advantages of cloud applications is the ability to access them on any device. This can include desktop computers, laptops, and tablets. This makes it possible to work from home, while traveling, or even in the field if you need to view documents on-site. The portability of these applications means that you can access all the information you need regardless of where you are, hence the mobility advantage.
The flexibility of cloud computing makes it possible for employees to access their documents from any location. If someone is working at home or out in the field, they can log in to their account and get whatever information they need without having to wait until they get back into the office. This can help reduce turnover rates among employees who feel tired of everyday commuting or working in hard-to-reach areas.
Another benefit is the ability for multiple users to access one account/document at once. For example, a salesperson may send updates from any location, while a team member back in the office updates job estimates or creates purchase orders based on those updates. So generally, cloud computing will enhance your overall efficiency and productivity.
In the world of construction, paperwork such as plans and specifications, contracts, purchase orders, and more is a major headache. It can be difficult to keep track of all the documents involved in a project. What's more, keeping them organized is even more difficult. The process of collecting and organizing paperwork has been improved by using cloud storage instead of physical files and folders.
Moreover, with cloud computing, there's no need for expensive hardware. You can store an unlimited amount of information in the Cloud at a minimal cost. This makes it ideal for managing large projects where there's no room for error in keeping track of documents and other crucial information related to the job site or project office.
Cloud storage also offers better security than traditional methods of storing paper documents. It's much harder for someone to steal them or lose them accidentally in transit.
Cloud storage offers you a secure place to store sensitive documents. Since everything is stored in one central location, it's easier to protect it from unwanted eyes. In addition, the Cloud allows for better security because you can set different levels of access for different people on your team.
Another way that cloud computing improves security is by making it easy for users to back up their devices regularly and securely. Meaning that even if something terrible happens to your computer or device, you won't lose any files because they're already backed up in the Cloud.
Cloud application allows multiple users to work on one document at the same time and see each other's changes in real-time. This is especially helpful when multiple people need access to the same set of plans or data sheets throughout a project and don't want to waste valuable time copying and pasting information between documents or emailing files back and forth every time someone makes an update.
By using the Cloud, everyone can stay up-to-date on changes made by others so that no one gets left behind. This presents better collaboration and communication in project management.
Again there is easy sharing of documents with clients, vendors, consultants, as well as other stakeholders. Cloud apps allow you to store all your documents online in one place. Anyone involved in your projects — including clients, vendors, and consultants — can easily access them from anywhere, anytime.
Perhaps one of the best benefits of using cloud computing for construction projects is that it speeds up workflow considerably. Instead of having everyone on-site going through paper documents or sending faxes back and forth, everything is stored digitally and is accessible from anywhere in real-time. It can also help leverage time tracking on construction sites.
Additionally, you have more control over your data. A cloud platform gives you complete control over your data, allowing you to set permissions for specific users and grant access based on their roles. This means that if an employee leaves the company, you can easily revoke their access to confidential information without having to worry about losing it.
Essentially, the efficiency and convenience of paperless construction project management can't be denied. By taking a cloud-based approach, your projects become accessible to everyone who needs to be involved, no matter where they are located. This growing trend's steady popularity is inspiring even more businesses to give it a try. You should do the same if you're looking for a more efficient way to manage your projects.
If you are just starting out on your construction project paperwork overhaul or are looking to improve your current system, GigOver can assist! We have what you need to map out your construction projects more effectively. You can download our mobile app from the App Store or Google Play or visit our website to sign up for a free trial of GigOver today!