While your spring and summer may have been fruitful, the climate is now turning into a season of the year that's likely to upset all the hard work you've done. Winter brings a time that isn't too busy for you, yet you still have excellent quality services to offer during the period. While trying to keep track of the things you require to do can be daunting, you only need to have the right project management software to help you prepare.
Whether it's setting up holiday lights, ice, and snow removal, among other services, you'll still need to devise a plan for handling all the requests you receive.
Here is how project management software can help you prepare for the coming winter period.
Although you may receive several calls to undertake tasks for your clients, not all these tasks have the same weight. Some are quick jobs that don't need much effort, while others require prior planning and preparation for you to get it right. Moreover, some jobs are urgent, while others aren't confirmed.
Such scenarios can be challenging to handle if you don't plan yourself effectively. It would be best if you prioritized the jobs to know where to spend your resources, ultimately improving your bottom line. Project management software helps you know which jobs to prioritize and in which order, thus ensuring you do your best work.
One thing about doing all these jobs is the paperwork that follows. Now, add the complexity of working with various other people who produce that paperwork. Though having an office administrator may help with such paperwork, their work and ultimately yours, will improve significantly with the help of project management software.
The paperwork your company generates needs an organization system that is logical and easily accessible. This means you can easily collaborate with other company technicians and track deliverables and billables.
The thing about landscaping services is that the work doesn't all come from one place. Well, you may serve a city, but you'll have to traverse different locations of that city to get work done. When you have appointments to visit the job locations, it can become tricky to find an ideal way to handle it.
Having concurrent clients looking to make an appointment can easily lead to a mix-up of dates and times. Proper planning ensures you set the correct schedules and make up for things such as commute times and other contingencies. Such arrangements ensure you arrive at your appointments on time and have enough time to do the necessary work.
As a landscaper, you need various tools and products to help you accomplish your job. These tools and products are consumables, denoting that you'll have to replace them regularly. Without a proper inventory management system, you may at one time find yourself stranded when the consumables run out.
Such situations can make you panic about buying or renting, which is a cost. With proper project management software, you can have an inventory management function that alerts you should you need to replace the consumables. Also, when you need to hire equipment you don't have, the schedule you have in place means you can book early and save on costs.
Speaking of billables, a good amount of the money you generate goes into recurrent expenditure. As a landscaping company, you must ensure you're not spending above what is vital to sustaining your business. What's one way of ensuring this? Monitoring your expenses.
The projects you have lined up and prioritized require specific resources for you to complete them successfully. One of them is a budget to run the project to completion. Project management software ascertains you have a framework that displays the project status, other compulsory tasks, and the costs involved.
In this way, you are running a tight ship, and you have a reference point for which to analyze should you look at cutting costs.
Working in the winter isn't as easily predictable as other days. The freezing temperatures could lead to failing equipment and other delays. While you can account for this, it still doesn't translate to your teams spending as much time as they like on one job.
With a project management system, you can map out where all the jobs should take and estimate how long it should take to complete them. In addition, the software tracks real-time progress, enabling you to manage productivity.
The best part about having project management software is its ability to be your assistant. It doesn't matter the size of your organization; you'll always have something that verifies you leave no stone unturned regarding your landscaping projects.
Stepping into new projects or taking on existing ones requires significant effort. You'll have to catch up on what's happening or formulate plans to handle the new task. Project management software presents you with a template from which you can spell out the projects and monitor statuses to completion. It also stores such projects, so you have templates whenever you start new projects.
For any business, it's essential to evaluate your work and processes. Such evaluations yield valuable insights to assist you in improving the quality of your work. You can see where you've been wasting time, where you need to cut costs, and where to invest more.
Given that it's possible to do this manually, the effort required may rob you of precious time and effort that you could have put into your work. Instead, a project management tool can automatically handle all the reporting you need. What's more, the software can glean these insights faster and more nuanced than you can.
Then look no further than Gigover. Our software is built with all the project management features you'll ever need, all in one place. You can enjoy a great filing system, Gantt charts, Kanban boards, and project dashboards, among many other features. More importantly, our pocket-friendly prices will have you wishing you knew about us sooner!
Still don't know where to start? Get in touch with us.